Applications Module

The Applications module lets community members apply for whitelist access, staff positions, faction membership, and more — directly on your website.

Creating an application form

Go to Applications in your dashboard sidebar, then click + New Form.

Each form has:

Question types

Managing submissions

Submitted applications appear in Applications → Submissions in your dashboard.

Each submission shows:

• Applicant's Discord username and avatar
• Submission date and time
• Answers to all questions
• Current status

Status workflow:

New → Under Review → Interview → Approved
                              → Denied

Move a submission between statuses by clicking the status badge.

Approving and denying

When you approve an application:

• The applicant receives a notification (Discord DM if enabled)
• If Discord role sync is configured, their Discord role updates automatically

When you deny an application:

• A reason field is shown — write a brief explanation
• The applicant receives a notification with your reason

Automatic denial responses

Go to Applications → [Form name] → Settings → Auto-responses to set templated messages for approvals and denials:

Hi {applicant_name},

Thank you for applying to {server_name}. After reviewing your application,
we are pleased to inform you that you have been accepted. Welcome to the community!

— The {server_name} team

Available variables: {applicant_name}, {server_name}, {form_name}, {decision_date}

Discord role sync

When an application is approved, automatically assign a Discord role:

1. Go to Applications → [Form name] → Settings → Discord Role
2. Select the role to assign on approval
3. Optionally select a role to remove on approval (e.g. remove "Unwhitelisted")

The applicant must have linked their Discord account for this to work.